As Needed Roles and Responsibilities

Click on the role to get more details. Click here for a printable version.

Standards and Awards Coordinator

Affinity Programs Coordinator
Budget Committee
Community Events Coordinator
Cultural Community Liaison
Enrichment Coordinator
Environmental Compliance Coordinator
External Grant Writer
Financial Review Committee
Internal Grants Committee
Language Community Liaison
LWSF Scholarship Basket Coordinator
Newsletter Editor
Newsletter Guest Writer
Nominating Committee
Parent Education Coordinator
Photographer
PTSA Awards Committee
PTSA National Programs Coordinator
Social Media Editor
Special Meal Delivery
Standards and Awards Coordinator
Summer Mailer Coordinator
TMS Help/Pantry Packs Coordinator
Video Blogger
Webmaster
 
 

If you are interested in more information about any of these positions, please email [email protected]

Affinity Programs Coordinator

This volunteer is responsible for the successful operations of our Affinity Programs; these fundraising programs currently include but are not limited to: Amazon Smile, Fred Meyer, and Everything Party. The duties of the volunteer will be to ensure the program is appropriate for the school community to participate and associate with, work with the VP Ways and Means and Treasurer to ensure it is a worthwhile program, search for additional possible Affinity programs, and communicate those to the board. The volunteer will also maintain communications and advertise the programs to our General Membership throughout the year to encourage participation via regular TMS PTSA communication channels.

Budget Committee

This committee shall be appointed by the board no later than March to review current budget and make suggested changes for the General Membership meeting in April/May. The committee shall consist of current/past president(s) and current/past Treasurer and any other members appointed by the board. This committee will work with all VPs and chairs to ensure the proper allocation of necessary funds.

Community Events Coordinator

This coordinator shall work closely with the VP FACE and VP Student Programs to help in providing appropriate, engaging events and programs to the entire Timberline community

Cultural Committee Liaison

This is an opportunity to bring like-communities together at Timberline. This position would help coordinate activities, educational events, panel discussions or other programs and events focused on a specific cultural community. This is an excellent opportunity to advocate for your community and have your voices heard.

Enrichment Coordinator

This coordinator shall work closely with the VP FACE and VP Student Programs to help in providing appropriate, engaging student clubs and programs to all TMS students

Environmental Compliance Coordinator

This coordinator will work closely with the VP Sustainability, green team, and the district to ensure that Timberline is enforcing all appropriate environmental compliance guidelines. Help to establish best practices for all staff, PTSA, and student events and programs and work to keep our school at the highest level of compliance possible.

External Grant Writer

This volunteer will be responsible for researching and acquiring grants from the outside community in support of Timberline Middle PTSA mission. The volunteer will work with the VP Ways and Means to research opportunities and write grant requests that will allow our school to benefit from local, national, and international grants in all areas of education. The grant writer may assist with securing grant funding for school and classroom projects given the approval of the Board and building administration

Financial Review Committee

This committee shall be appointed by the board in the fall/winter to provide a thorough Financial review of all PTSA records and books. This committee shall convene in January for a mid-year Financial Review and again in June for a year-end Financial Review. The committee will be responsible to provide all findings and recommendations to the Treasurer to be given as a full report at both a board and general meeting.

Internal Grants Committee

This committee shall be appointed by the board to review the staff grants submitted by TMS staff for PTSA fulfillment. The committee will be responsible for communicating the grants schedule to the staff, receiving all applications, organizing applications, and presenting applications to the entire board for discussion and approval. This committee shall convene in August for first round of grants and again in March for secondary round of grants if funding allows. The committee shall do its best to research the history and background of all grants for board discussion. Committee will communicate with staff on grants status and work with the treasurer on payment of approved grants.

Language Community Liaison

This position would work directly with the PTSA board to connect members of our language communities who may need help with translations. It may include translating documents, web content, or even helping to translate at meetings and events.

LWSF Scholarship Basket Coordinator

This volunteer will work with the board to determine a theme for the annual LWSF Basket Silent Auction donation as required. Once theme is determined, the volunteer will work to procure all items for basket through donations and use budgetary funds as needed. Volunteer will be responsible for creating basket and delivering to the LWSD offices by due date

Newsletter Editor

This volunteer is responsible for gathering articles and creating the weekly Timberline Middle PTSA newsletter which is used to communicate to and keep the school community informed of all PTSA and school information. The editor is responsible for maintaining the following on a weekly basis and in a timely manner: newsletter submission requests, newsletter updates, editing the information and verbiage to be accurate and appropriate, all formatting including links/forms/documents, adding and removing recipients as needed, timely delivery of newsletter on set day/time, and providing archive links to the webmaster for housing past newsletters on website.

Newsletter Guest Writer

A fun opportunity to create content for our weekly newsletter. Have a great idea you want to share? Have some specific information or an op-ed you would like to share? Be our guest writer!

Nominating Committee

This independent committee shall be elected in the fall and work together to find suitable candidates to fill all elected positions for the following school year. The committee will present its final slate of nominees no less than 15 days prior to the general membership meeting in April/May for voting. Additional guidelines for this committee are in the Washington State PTA Nominating Committee Handbook.

Parent Education Coordinator

This coordinator shall work closely with the VP FACE and VP Student Programs to help in providing appropriate, engaging events and programs to the parents and families in the Timberline community. This volunteer may work in conjunction with the council and neighboring schools to create larger, district wide events.

Photographer

Responsible for taking photographs at PTSA events and programs. Working with TMS yearbook coordinator to ensure all students are featured in yearbook and all students have official school photos.

PTSA Awards Committee

This board appointed committee will help to recognize our outstanding volunteers who have played an integral part in our success all year long. Those awards may include: Emerald Timberwolf, Golden Acorn, Outstanding Educator, Outstanding Advocate, Outstanding Student Advocate, and Honorary Life Membership Awards. The volunteers will work closely with the president and the VP Volunteers to find the best candidates while also securing nominations form the board, TMS staff, students, and families. The awards form will be updated annually and sent out through the newsletter and all social media accounts. After winners have been determined, the committee will order plaques and engravings and purchase flowers for winners; then plan and set up a small end-of-year awards event coinciding with the final general membership meeting of the year.

PTSA National Programs Coordinator

This coordinator shall work closely with the VP Student Programs to help promote and implement all national and council PTSA student programs. Those programs may include but are not limited to Reflections, essay contest, and the code writing contest.

Social Media Editor

This volunteer will be responsible for weekly (or more) updates and creative content for our social media presence, including but not limited to Facebook and Twitter. This volunteer will work closely with communications VP and the newsletter editor to ensure information is shared and promoted across all platforms accurately and in a timely manner. The coordinator will work to ensure that the administrators of the Timberline Middle PTSA Facebook page are the current president and VP of Communications.

Special Meal Delivery

This volunteer will help pick up student meals at Timberline daily at 10:45am and deliver to student(s) homes by 11:20am. Drivers must be LWSD approved volunteers, complete a brief training video and practice Covid-safe protocols. 

Summer Mailer Coordinator

This volunteer will form a committee as necessary and will work with the board and school to send PTSA promotional materials via mail in early August. The volunteer will be responsible for all communication with the board and chairs regarding the mailer format including sending the mailer to the district print shop, getting the mailer ready for mailing, and taking the mailer to the Post Office bulk mail office for mailing. In the event that the mailer is a post card, the summer mailer coordinator will ensure that the PTSA Presidents Letter, Membership/Pass the Hat form, and program promotional materials are included in the back to school packet or a postcard directing families on where to attain all information.

Standards and Awards Coordinator

This volunteer will be responsible for collecting and compiling all materials necessary to apply for any council, state, or national level PTSA compliance and standards awards. The volunteer will submit all award applications and keep board updated on status of those awards. The coordinator works directly with the Secretary

TMS Help/Pantry Packs Coordinator

This volunteer will work closely with the VP Ways and Means as well as the TMS counseling department to ensure the needs of students are always met. The volunteer will also work with the Pantry Packs program with food that can be sent home to those in need. This chair will also promote any TMS Help Gift Card Drives.

Video Blogger

A unique opportunity to share your talents with the TMS community! Help to make our weekly newsletter and our website more interesting and exciting by providing fun “how-to” videos on any number of topics.

Webmaster

This volunteer will work to ensure that the current technology meets the needs of the PTSA, maintain the website and make website content updates as needed and requested. This volunteer will work closely with the communications VP, the newsletter editor, and the social media coordinator to ensure accurate website content.